This way, you can be sure it’s easy to find again.īest of all, tagging is simple in (almost) every modern email app. You can tag in bulk, so if you have a folder for a client, you can tag every item in there with the name of that client before moving it into your archive.
If you’re moving from a folder-based system to a single archive, tagging is the key to being able to find things afterward. You just add the appropriate tags to the email, and then you can easily find it again, whether you want to find emails related to that vendor, client, or so on. With tagging, you no longer have to decide if that mail about a vendor issue on a client project goes in the vendor folder, client folder, project folder, or lessons learned folder. The single biggest benefit of using tags instead of folders is that you’re not forced to pigeonhole an email into just one folder. For example, in Gmail, just click the Archive button.īut, if you’ve got no folders, how do you arrange your messages for easy retrieval? The answer is simple: tagging. Don’t waste time moving messages into folders in your email client-put everything in one archive folder. So, people create one extra folder, and then two, and then loads! Use these techniques instead of folders to organize your archive. The problem with keeping email in one large archive is finding specific messages again.
